ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)
- Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, budget tracking tools, etc.
- Organize staff meetings, events.
- Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.).
- Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.).
- Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis.
- Maintain office equipment and supplies.
- Performs various data entry assignments.
- May assist with training activities and support HR initiatives.
- Coordinates various processes and maintains documents and records related to process (may include audits).
- Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed.
- Provides administrative support as assigned and as needed.
- May provide receptionist duties as needed.
- May schedule travel arrangements.
- May perform analysis and review of various assigned transactions.
- May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment.
- May act as department document control coordinator.
- Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.
EXPERIENCE:
A minimum of two years of on-the-job experience is required.
PREFERRED EXPERIENCE:
Prior experience working with SAP software is preferred.
EDUCATION:
A minimum of a High School degree or equivalent is required.
REQUIRED SKILLS:
- Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments.
- Working knowledge of Microsoft products, especially Excel and Word.
- Organized, effectively manages time, able to prioritize, and take initiative.
- Ability to perform both technical and administrative clerical assignments.
- Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible.
- Works well with employees of all levels in organization.
- Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment.
WORK CONDITIONS:
Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice and travel by car up to 6% of time to local post office on a daily basis.
PHYSICAL REQUIREMENTS:
Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements. Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.
Our One HFC Culture:
Our one HFC Culture focuses on four key values of safety, integrity, teamwork and ownership. They influence our decisions, shape our behaviors and keep us connected across the entire organization.
Safety is first. We care about our people and work tirelessly to make sure they return home safely, every day. Everything we do is done with integrity. We encourage growth and exciting possibilities by championing a culture of teamwork and ownership.
About HollyFrontier Corporation
HollyFrontier Corporation, headquartered in Dallas, Texas, is an independent petroleum refiner and marketer that produces high value light products such as gasoline, diesel fuel, jet fuel and other specialty products. HollyFrontier owns and operates refineries located in Kansas, Oklahoma, New Mexico, and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. In addition, HollyFrontier produces base oils and other specialized lubricants in the U.S., Canada and Netherlands, and exports products to more than 80 countries. HollyFrontier also owns a 57% limited partner interest and a non-economic general partner interest in Holly Energy Partners, L.P., a master limited partnership that provides petroleum product and crude oil transportation, terminal line, storage and throughput services to the petroleum industry, including HollyFrontier Corporation subsidiaries.
Join HollyFrontier where you have the opportunity to develop and own your career!
HollyFrontier Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.
