Job Description
Corporate Card / Expense Report Coordinator
POSITION DESCRIPTION:
The Corporate Card/Expense Report Coordinator is responsible for coordinating the activities of Darden’s Corporate Card Program and Expense Reporting Team. This includes issuance of T&E cards, Meeting Cards and various other specialty cards and ghost cards. They also serve as the subject matter expert for Darden’s Travel and Reimbursement Policy ensuring generally accepted accounting principles, established procedures, departmental guidelines, and regulatory requirements are adhered to.
ROLES AND RESPONSIBILITIES:
Daily Functions
-Coordinate all duties related to company corporate credit cards and expense report team. This may include the following:
-Issue, cancel, control and monitor corporate cards. Process corporate card fee invoices as necessary.
-Amex Ghost Card for airfare and lodging, including reconciliation of airfare surcharges
-Use Amex reconciliation tool and RPA for Rental Car and Temp Housing ghost cards
-PA Liquor Cards
-Meeting Cards
-Partnering with Payroll and restaurant DO’s to reconcile Purchasing Cards that are distributed to MP/GM’s for new restaurant opening expenses.
-Monitor personnel changes such as terminations, department changes, and name changes to ensure cards are cancelled or updated as needed.
-Ensure team is timely processing and auditing expense reports as required
-Maintain effective communications and interactions among all areas of the Accounts Payable staff and management. This also includes effective communications with other RSC departments and field personnel.
-Identification of potential issues and recommendations for resolution. Serve as main point of contact for issues in the Expense Report area.
-Assist Supervisor with projects and implementation of process improvements to enhance productivity and effectiveness of team
-Officer expense report audit
-Monitor corporate subscriptions and process invoices for renewal.
Monthly Functions
-Responding to month end P&L questions
-Various month end accruals including airfares for US and Canada and airfare surcharges
-GL Reconciliations for Employee Advances, Relocations, Airfare Surcharges, Employee payments to Darden and PA Liquor card
-Preparing monthly officer verification report (move to coordinator)
-Internal Audit Officer Expense Review
Quarterly/Annual Functions
-Preparation of reports for future travel invoices for Corporate Reporting
-Assist Supervisor in analyzing Amex rebates and airfare surcharges to determine if any excess can be allocated to the brands.
-Performing annual iExpense Hierarchy Audit
REQUIRED TECHNICAL SKILLS:
-Three (3) to four (4) years responsible experience in the administrative and procedural functions of accounting work
-Ability to use Oracle & advanced expertise with PC software (Excel, Word, Outlook, etc.)
REQUIRED EDUCATION:
-Bachelors Degree in Finance, Accounting or Business
OTHER KEY QUALIFICATIONS;
-Hands-on individual with the ability to handle a number of projects simultaneously.
-Excellent verbal and written communication skills.
-Proven leadership ability and capable of working well with others to promote a positive team attitude.
-Self-starter with the ability to prioritize, organize and complete work with minimal supervision.
-Professional approach in working with vendors, restaurant management, and various levels of employees within the RSC and the restaurants.
-Attention to detail with strong analytical skills & follow-through.
-Proven ability to work well under pressure in a fast paced/high volume environment while meeting deadlines accurately.
-Ability to effectively interact with all management levels and excellent interpersonal skills for resolving vendor/restaurant issues.
-Sense of urgency & willingness to make tough decisions.
-Determined, innovative and flexible.
-Intellectually curious & strong minded about controls.
PREFERRED SKILLS AND EXPERIENCE:
-Previous experience in restaurant or hospitality a plus
