Description:
At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.
Position Summary
Provides support to the Head of Training, Training Quality Manager and Regional Training Managers. Assists with day to day administrative and compliance tasks as required by the apprenticeship scheme and awarding organisations, in accordance to ESFA funding rules. Works with external partners to ensure apprenticeship functions are fully supported.
Duties
Compliance check of all Apprenticeship enrolment paperwork, ensuring zero errors or returning to Trainer Assessor where there are errors
Timely data input to ILR spread sheet and submitting data to the ESFA timely to meet upload deadlines with Zero errors
Inputting, updating and maintaining funding database
Paperwork audit – checked and database updated if amendments made.Support in ensuring funding rules and contract requirements are adhered toMaintaining electronic files
Resolving ILR errorsProviding data to the Head of TrainingEnsure Learner live files are kept up to date and compliant
Assessment of systems’ data to ensure contractual obligations are met, identifying and rectifying missing or incomplete information or documents
Register and apply for certification of learners with Awarding organisationRegister Learners who are ready for EPA on the appropriate portalProvide Administration support to TQM during SV visits
Duties – cont’d
Implement systems for gathering and collating feedback and evaluation of training courses and qualifications delivered with TQM and HoT
Take minutes at meetings and store appropriately
Arrange printing and shipping of training materials as required
Raise purchase orders and process invoices/payments as directed by HoT or TQM
Send data to outsourced training provider and make payments as required.
Provide support with updating teaching and learning resources- Power point etc.
Room booking for training team meetings and standardisation.
Set up learners on E-portfolio platform to include standard and functional skills elements
Provide support with subcontractors with due diligence
Support with the recruitment process for new apprentices- using NAS system to advertise vacancies.
Education Degree
Required Experience
Proven experience in an administration/compliance type role
Experience working with funded programmes such as Apprenticeships
Experience of dealing with confidential information
Experience of working in a busy fast paced team
Experience of finance systems/ raising PO’s and invoicing
Preferred Experience
Good working knowledge of Microsoft applications (e.g. Word, Outlook, Excel and PowerPoint)
Excellent understanding of GDPR
Good understanding of ESFA funded programmes and data/compliance
Skills
Excellent verbal and written communication
Excellent attention to detail
Proven ability to operate independently and take the initiative to plan workload
Excellent interpersonal skills
Highly organised and have the ability to prioritise
Ability to support a busy team with essential priorities
Deliver to high levels of accuracy
Solution focused
Positive, collaborative and conscientious attitude
Essential- GCSE English Language and Maths Grade C and above/or equivalent
Desirable- Business Administration L3 or equivalent
More Information
- Experience Level Junior
- Total Years Experience 0-5
