SalonCentric, a subsidiary of L’Oréal USA, is the premiere distributor of salon professional products in the United States. Through its hundreds of stores, national field sales force and sub-distribution network, SalonCentric promotes the finest professional beauty brands and educates stylists on the latest products and trends.
Summary
The Administrative Assistant provides administrative support to ensure efficient operation of the office. This role works collaboratively, with site operations and support staff, through a variety of tasks related to organization and communication. The Administrative Assistant may be responsible for confidential and/or time sensitive materials and must use sound judgement to plan and accomplish goals. This role, at times, may require a wide degree of creativity and latitude.
Essential Duties and Responsibilities
Maintain positive and professional staff and client relationships; welcome and greet clients and office guests
Prepare regularly scheduled financial & statistical reports and other various documents for site leadership
Prepare and submit PO’s and CapEx Requests (CER’s) for review and approval
Purchase and track all material orders for distribution center and miscellaneous office supplies
Research customer and stores claims and follow up with operations team
Collaborate with external vendors and agencies, coordinating meetings and visit agendas
Assist in preparation of presentations and materials
Submit and reconciles expense reports
Submit all payables for the location and load vendors into SAP
Produce and distribute correspondence memos, letters, faxes and forms
Develop and/or update administrative processes to make more efficient/effective
Support the site in any key projects and expediting work results
Qualifications
Associates degree in Business Administration or related field preferred or combination of education and experience
Bi-Lingual Spanish strongly preferred
Proficient in Microsoft Word, PowerPoint and Excel
Experience working with SAP or a similar WMS is preferred
Strong attention to detail and a high level of professionalism
Excellent oral and written communications skills
Ability to prioritize and meet deadlines
Ability to act independently and also collaborate in support of team meetings and objectives
