Administrative Assistant, Asset Management

About Northern Trust:

Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally. With 130 years of financial experience and nearly 20,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

As a Northern Trust employee (Partner), you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve.

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you would benefit from adjustments for any part of the employment process, please inform the recruiter to discuss your individual requirements.

We strive to have a globally diverse workforce where engagement and inclusion drive business excellence. We believe in the power of collaborative partnerships and are proud to work with a number of organisations across EMEA who provide us with ongoing knowledge, education and insights to support our efforts.

We monitor our progress by participating in market benchmarks which assess industry best practice and are delighted to have received a Silver Award from the Mind Workplace Wellbeing Index over two consecutive years, and a Gold Award from the UK Ministry of Defence Employer Recognition Scheme.

Business Unit Administrator
As a Business Unit Administrator, you will be supporting Northern Trust Asset Management’s Chief Operating Officer for International as well as the Head of EMEA and CEO of Northern Trust Global Investments Limited.

Responsibilities include
Provide ongoing support for the Northern Trust Asset Management Executive team. Be part of a hardworking and collaborative team where you have the opportunity to be involved in many aspects of the business.  Desire to have strategic understanding and can handle non public confidential information.

Duties include 

    Arranging for contract signatures, dealing with incoming emails/faxes/post, arranging couriers, maintaining filing systems, coordinating BAU desk moves on a quarterly basis  as required
    Diary management coverage – coordinating internal  and external meetings across multiple time zones & locations as and when needed.
    Ensuring the timely and accurate preparation of expense
    Acting as a liaison for external stakeholders, internal teams, and cross-functional partners
    Assisting with projects and the preparation of  decks/ presentations under the supervision of management
    Meeting preparation and minute taking as and when required

Other Ad hoc duties include:

Financial administration
    Processing all vendor invoices for the BU via Oracle EPR

Staff on-boarding
    Supporting management in with the on-boarding of new hires
    Raising ITSMs for workstation & telephony set-up, mobile phone applications, etc
    Raisings IDMs for building and floor access, access to shared drives, and systems access, etc
    Systems training on Concur, Condeco, IT ServiceNow and MyPlace

Supporting Compliance
    Ensuring that pre-approval forms are completed for client entertainment
    Maintaining logs for client Gifts & Gratuities
    Maintaining logs for travelling and visiting staff
    Alerting and tracking any organisational changes

Financial administration
    Processing all vendor invoices for the BU via Oracle EPR