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Location: Sydney, Australia
Primary Objectives
- including preparation and supporting board members on decision making and execution.
- Working with local lawyers to ensure we are adhering to legislative changes and implementation of those end to end changes
- and affiliate crisis management.
- Responsible for ensuring the Global/Regional/Local Delegation of Authority for AANZ is maintained and adhered to.
- Responsible for Global/Regional Records Information Management (RIM), local ownership & accountability.
- Working with Global/Region to manage the portfolio of insurances.
Principal Accountabilities
The following accountabilities of this role in no way limit Astellas in allocating additional accountabilities (specific tasks, projects or related activities) to the employee, within the scope of the employee’s level of competence, experience, knowledge and qualification.
Accountabilities
Corporate Governance
- Hold the position of internal corporate liaison working with internal legal resource
- Ownership of the and outsourced corporate secretarial function, managing the meeting of the Directors, registrations to meet the requirements in Corporations Act etc. and implement other corporate secretarial functions.
- Working with local lawyers to ensure we are adhering to legislative changes and implementation of those end to end changes e.g. Modern Slavery Act Reporting Management of Business Continuity Plan and affiliate crisis management
- Responsible for ensuring the Global/Regional/Local Delegation of Authority for AANZ is maintained and adhered to. Working with the business to ensure the policy reflects current practices, automation where possible and continuous improvement implemented.
- Compliance, taking the lead role overseeing internal audits, organizing and creating plans & reporting for the business and leadership team and supporting finance with the management of J-Sox as and when required.
- Responsible for Global/Regional Records Information Management (RIM), local ownership & accountability
Support the Leadership team and wider Business Operations team:
- Working with Global/Region to manage the portfolio of insurances ensuring they are always kept up to date and relevant e.g. Travel, Cars, Public Liability, Marine Insurance & Industrial Special Risks
- Scheduling and booking of Leadership team travel & accommodation requests as and when required
- Support the Managing Director to manage the Business Operations activity budget
- Lead and take ownership of local application of Global/Regional projects within the areas of responsibility and support and locally required projects supporting the affiliate 3-year plan.
- Responsible for the IT access management process and implementation
- Ensuring SharePoint/published content, assigned SOP’s & policies and process flows are keep up to date and maintained.
- Responsible for the management operations of Global/Regional/Local Employee Awards
Other:
- Run on boarding sessions for new starters covering off Corporate Governance and area of responsibilities.
- Provide cover for our Corporate Operational Effectiveness Specialist, as and when required.
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Quality and Safety
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Always ensure high quality presentation of workplace and adherence to Workplace Health & safety standards.
Ensuring activities undertaken are legal, ethical and consistent with Company policies
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Astellas Competencies
Customer Focus
Aware that everything we do should ultimately bring value to patients. This is achieved through understanding and anticipating external or internal customer’s needs and taking action to provide high quality product and services to exceed customers’ expectations.
Strategic orientation
Understands the Astellas strategy and how he/she aligns to it and contributes to delivering it. This may involve aligning an individual’s own efforts or aligning other people and resources.
Innovation and Change
Constantly, and positively, challenges accepted ways of working by generating new ideas, methods or solutions that advance Astellas. Embraces change and overcomes barriers.
Result Orientation
Sets ambitious, challenging targets and objectives and is relentless in his/her efforts to deliver against them. Shows commitment and drive when faced with a challenge.
Communication and Collaboration
Positively affects the opinions, behaviours and actions of others inside and outside of Astellas. Fosters cooperation and teamwork.
Developing and Inspiring
Displays passion and enthusiasm for his/her own development. Inspires passion and enthusiasm in others so they can perform, excel and reach their full potential.
Working as One Astellas
Respects others, embraces individual differences and actively seeks to understand colleagues’ cultural needs, perspectives and backgrounds. Operates in a way that is mindful of Astellas as a global company.
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Interpersonal Relationships
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- Technical expertise
- Result driven, overcomes challenges and is solutions focussed
- Ability to work collaboratively with others outside the line of formal authority to accomplish organisational goals and to identify and resolve problems
- Builds rapport easily
- Enthusiasm and passion to overcome barriers and inspire others
- Customer service orientation
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Teamwork
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· Ability to work in a team environment and establish a trusting, professional and supportive relationship with all employees.
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Experience/Skills/Qualification
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Required:
- Experience in undertaking Corporate Governance activities
- Strong competencies in organisation, governance, document management, secretariat and
- stakeholder engagement are a must.
- Exceptional time management and organisational skills are critical for this role.
Preferred:
· Pharmaceutical industry experience
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