About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. Come and be a part of this success.
About the role
If you are a self-motivated, forward thinking executive assistant or planner who is ready to make a difference, then this is a great opportunity for you.
Reporting to the Group Business Services Officer, you will join an inclusive and strong performance oriented culture, where you will make a difference each day through providing outstanding support to this dynamic and engaging senior executive and leadership team.
In this role, you will be responsible for:
Working closely with the Group Business Services Officer and senior managers to produce deliverables; including key monthly and quarterly reports, and other deliverables as required;
Actively identify improvement opportunities and time optimization solutions to forward plan work and ensure effectiveness of leadership team;
Consistently optimize forward planning to ensure key focus areas are addressed, preparation is managed and team/stakeholder engagement are embedded
Supporting Business Planning throughout planning cycles;
Diary and email management to enable the efficient organization and execution of daily activities;
Preparing agendas, presentations, reports, and coordinating meeting logistics;
Using SAP for purchasing (POs/ PRs) and expense reconciliation;
Event management with both internal and external stakeholders; and Supporting projects and other ad hoc duties as required.
Travel management including booking, itinerary generation and support
About you
Experienced executive assistant who has previously supported a senior executive, ideally C-Suite with a proven ability to work autonomously, proactively establish priorities and take responsibility for time sensitive deliverables.
Strong problem solving, communication and organizational skills will be an asset – as will your attention to detail, initiative and talent to engage with a diverse range of stakeholders.
Advocate for leveraging digital technologies to enable collaboration and the simplification of tasks, and possess strong knowledge of office suite systems.
Project management and budgeting skills
