Human Resources Coordinator

Main Purpose of Role:

To contribute to the successful operation of the EMEA MyHR Services function by offering efficient and effective services, with a key focus on continuous improvement. The MyHR Services team is responsible for providing services to 22 European markets including but not limited to HR metrics, employee lifecycle and payroll and benefits. This role focuses on the timely and accurate processing of monthly and annual payroll for multiple EMEA countries.

The position holder will be expected to maintain payroll & benefits best practices and continuously improve efficiency and the services provided to employees. As a member of the MyHR Services team, this person will be the go-to point for coordination and information for all payroll and benefits aspects for multiple EMEA markets and will work closely with all their colleagues operating at a local level, to ensure a unique employee experience for all Hasbro employees.

General Responsibilities:

Provide advice, support and guidance to managers and employees on day-to-day payroll and benefit issues on a European basis
Operate to pre-defined processes and ensure these processes are adhered to
Make suggestions for improvement of processes
Build effective relationships with HR Business Partners to deliver best in class service
Work as a team with the rest of the MyHR Services colleagues in delivering excellent service to the business
Operate with a customer service ethos

Payroll & Benefits Responsibilities (1 or more of the following countries – UK, Nordics, Turkey, Greece, Belgium, Ireland, Netherlands & South Africa):

Liaising with the external payroll providers and sending monthly change notifications to be processed.
Checking and agreeing the monthly payroll data
Preparing monthly payroll payment requests to ensure timely processing of employee salaries
Liaising with external payroll providers on other non-payroll activities
Handling of leavers process for market responsibility, working in conjunction with HRBP’s.
Ensure leavers are accurately reflected in payroll
Timely processing of leaver actions in SuccessFactors
Ensuring the completion of End of Year payroll process
Preparing Earned Income for payrolls on a quarterly and annual basis (for bonus planning purposes)
Acting as primary point of contact for managers and employees on their payroll & benefit queries
Handling all day-to-day administration for employee benefits: new hire and leaver notifications, pensions, private health, etc.
Responsible for making Payslips available to employees on internal platforms
Work with multiple country authorities on compliance requests
Work closely with Finance teams sharing monthly payroll reports as required
Partner with US compensation team to process long term incentives through relevant market payrolls (e.g Stock Options, RSUs)
Prepare and analyse ad hoc reports depending on payroll requirements
Ensuring accurate recording of employee annual leave
Inputting of payroll information onto the relevant HR system and ensuring data is always 100% accurate

Key Relationships:

Internal

myHR Services Team
HR Business Partners
Hasbro Managers
Hasbro EMEA Employees (approx 1,200)
Hasbro Treasury
External

Third Party Benefit Providers
Third Party Payroll Providers
Payroll tax consultants

Competencies (Skills, Knowledge, Ability, Behaviours required)

Essential

Professional knowledge:

Minimum GCSE English & Maths Grade C or equivalent qualification
Experience of working with complex issues and dealing with multiple countries
Experience of working with HR database
Experience of dealing with conflicting priorities
Demonstrated good organisational and analytical skills
Demonstrated interest in payroll-related activities or payroll experience would be advantageous

Language skills:

Proficiency level of English

Work Effectiveness:

Can be an independent contributor who has high ethical standards and effective management of multiple tasks and time
Able to handle high level of confidentiality with regards to employee information
Excellent interpersonal and communication skills
Methodical with exceptional attention to detail
Curious and eager to learn
Flexible and adaptable to change
Customer service and relationship skills
Problem solving skills
Numeracy skills
Excellent knowledge of Microsoft Office Package (Word, Excel, Powerpoint etc.)

Desirable

A university degree or equivalent in HR related field
Experience in HR administration
Studying towards an HR qualification
Experience in dealing with Share Reporting & Expat Assignments
Experience of running payroll for Expat employees for tax purposes

Due to the high volume of applications we will only respond to shortlisted candidates.