The Human Resources Coordinator provides support to the Human Resources Team’s initiatives and projects. This position is responsible for administering Human Resources programs: setup and onboarding of new hires; acts as the liaison for employees and managers for programs; assists in researching HR best practices and initiatives; assists with ad hoc reports; fulfills employment verifications; special projects related to training, performance management, etc. Responds to inquiries from employees, HR Team and vendors, while providing accurate and timely information and solutions. Provides backup support to benefits administration function.
Responsibilities:
Onboarding/Employment
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Processes new employee information into our HRIS, administers HRIS transitions related to the employee life-cycle (transfers, promotions, org changes and terminations)
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Conducts employment verification requests for active and former employees
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Ensures appropriate postings of all Federal, State and local employment laws are current at all locations
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Follows up with new employees to ensure training and performance goals are completed within required timeframes
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Manages I-9 compliance
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Assists new employees in accessing their personal information (benefits, pay, training, etc.)
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Coordinates with Recruiting Coordinator to set up new employee files and ensure that all tasks in the onboarding checklist are complete
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Responds to employee and manager inquiries in a timely manner
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Responds to notices of unemployment, requests and protests in a timely manner
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Organizes and facilitates the New Hire Orientation
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Creates separation packages for exiting employees
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Ensures all termination tasks are complete for exiting employees
Client and Program Support
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Liaison for employees and managers on HR programs
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Responsible for sending companywide communications on behalf of the HR department
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Makes appropriate recommendations for new and improved processes and carries through with implementation
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Assists in maintaining HR files and monitors document retention and destruction of all HR documents
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Maintains electronic filing system
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Assists with the administration of the performance management program
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Administers the service award program
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Updates policies/practices materials and ensures they are current on the HR intranet/HRIS
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Completes various projects assigned to support the department. This may entail: compiling information from HRIS; conducting research and analysis; designing forms, processes and communication; creating detailed documentation of processes, etc.
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Assists in the coordination of department/company meetings and events (with Executive Assistant)
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Serves as backup on benefits administration and provides open enrollment support as needed
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Back up for government agency requests for data such as the EE0-1 report
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Back up for monitoring the HR department inbox and responding or sharing questions with the appropriate members of the HR team
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Other duties and special projects as assigned
Requirements:
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0-3 years of HR experience
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Bachelor’s degree in HR or business preferred
Ventas, Inc. offers a competitive compensation and benefits package to the successful candidate.
Ventas, Inc. is an Equal Opportunity Employer.
Ventas, Inc. does not accept unsolicited resumes from staffing agencies, search firms or any third parties.
