Office Administration Manager / Supervisor
Location: Hoevelaken, Gelderland, Netherlands
Highly Competitive Salary + Excellent Benefits + Career Enhancement
Due to business success and expansion of the team, we are looking for naturally curious and ambitious Office Manager / Supervisor with outstanding MS Office skills. Whilst this role is the beginning of a career within Mindray, it is also integral to everything we do and critical to our success.
The most important qualities for this person are unwavering curiosity, organisation skills, office management experience, perseverance, dog eared determination and an eye for continuous improvement, all ideas are welcomed in our team and, as an integral part of the wider business, you have a platform to truly deliver excellence.
Working as part of a fun, highly professional, experienced team, you will be fully supported in your success within this area. This is an opportunity to really shape the success of this role, so your impact is within your control.
Your responsibilities:
- Managing reception, answering telephone, and handling multiple mailboxes
- Assist in formulating and implementing administrative policies and procedures, take responsibility for implementation of administration plans
- Prepare correspondence, reports, presentation materials and other business documents; and manage an effective filing system
- Arrange general office and warehouse maintenance / cleaning, procurement of stationery and office supplies, inventory, security system, safety management and control.
- Handle all office related service provider issues
- Fixed asset control and record update
- Issue yearly fixed asset budget, fixed expense budget (together with our finance department)
- Company cars management and contract review
- Collect company or its partners’ marketing activities info (words, photos, videos)
- Prepare and coordinate for meetings, conferences, functions, events, training and various company activities
- Travel and accommodation arrangement
- Visa coordination
- Employee activity organization including the management of the time off system
- Coordinate IT maintenance
- Assist in other ad-hoc job projects as assigned
- Supervising office assistant
What are we looking for in you?
- HBO level education (or equivalent)
- MS Office skills with demonstrable business intellect
- Proven experience in an office management or office supervisor based role
- Capability to learn and develop as our business grows
- Humility and ambition along with a sense of ownership… and sense of humour!
- Alongside a great eye for detail and the ability to work well under pressure, you will showcase the right behaviours:
- Strong relationship management skills, both internally and externally
- Customer orientated, with good interpersonal, verbal and written communication skills
- Obvious natural curiosity to go above and beyond expectations
- Well organised with experience of functioning independently as well as part of a team, requiring limited supervision
- Showcases creative thinking and a willingness to implement new approaches with entrepreneurial flair
- Understanding of cultural differences among various regions/countries in the world and how to work within those cultures.
- Fluent in written and verbal Dutch and English with the ability to work in Europe without requiring sponsorship
- Experience in the medical industry is highly advantageous
What’s in it for you?
This truly is a position for candidates that are really looking for a role with difference, and one in which they can really make an impact. As a double-digit growth business with ambitious targets in our meteoric development, this is an opportunity to join a business built for future success where you can have a direct influence on our business, and your own career development!
Mindray Europe, as part of the global Mindray business, offers a wide selection of bespoke benefits dependent on your location, along with a competitive compensation package and a commitment to a long term working relationship. With industry leading training and development available to you, you are sure to have a highly rewarding and mutually beneficial, career with Mindray, in a culture that values honesty and fun!
Our goal is to continuously improve and sustain an inclusive culture in which diversity provides deeper customer insights and creates a competitive advantage in the markets we serve. By attracting, developing, and engaging the best team of diverse, empowered associates, we help build success for ourselves and our customers.
Check out our YouTube page at https://www.youtube.com/user/MindrayInternational
As English is our business language – please submit your CV and application in English.
